Concert Vendor Information
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Dear Community Member:
How would you like to be part of one of the most exciting events in Calvert County: the St. Leonard Volunteer Fire Department Community Concert Series? Since 2005, we have brought the biggest names in music to our small town; we also bring big crowds to our venue. We are excited to tell you that we have three great shows scheduled this year; Friday, May 25th, Saturday, July 21st, and Friday, August 17th. Don’t pass on your chance to be part of this excitement!
As our concerts have grown in popularity, so has the demand for space for food vendors. We have developed an application for businesses interested in selling food at our concerts. All applications will be reviewed by the concert committee, and vendors will be selected based on the needs of the facility and crowd expectations.
We will accommodate as many businesses as spacing will allow. Please review the enclosed guidelines. They explain the facility requirements, fees, expectations, etc. If your business is interested, please return the enclosed application to the address. Upon receipt of your application, we will notify you if your application is selected. Vendors will have 5 days from date of notification to make payment in full.
If you have any questions, or need additional information, please feel free to contact me.
Thank You,
Daniel Baker III
Vendor Coordinator
410-610-3311
concerts@slvfd.org
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Download the Application
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SLVFD COMMUNITY CONCERT SERIES
FOOD VENDOR GUIDELINES
VENDOR SELECTION
The concert committee will review all applications as they are received. Vendors will be selected based on food they are selling, ability to serve a large crowd, and the amount of space they will require. The number of vendors selected will depend on the amount of space available for the concert. All applicants will be notified of acceptance upon receipt of the application. Payment is due within five (5) days of notification of acceptance of application.
FOOD SELECTION
Vendors must submit a list of the food items they wish to sell along with a price list. When possible, SLVFD will not duplicate food sales amongst the vendors. For example, only one group will be selling hot dogs, etc. Vendors will only be permitted to sell items listed on their application. ALL drinks, including soda, water and alcohol, will be sold by SLVFD. Upon request, vendors will be notified of the status of ticket sales one week prior to each concert.
VENDOR AREA
Each vendor will be assigned a space of approximately 12’ x 12’. On your registration form, please indicate the size of space needed (one space, two spaces, etc). 120v electricity will be provided to each site. Vendors are responsible for their own tents, lighting under tents, electrical cords, tables, chairs, potable water, etc.
VENDOR STAFF
Each vendor is required to identify the number of workers they will be bringing with them to staff their booth. (Unreasonable requests will be denied.) SLVFD will issue wristbands for workers to be worn during the event. Wristbands will allow access to the concert prior to and during the event. All vendor staff will be required to wear their wristband to enter the concert grounds and during the time they are on the concert grounds. Each vendor must designate one person as the contact person for the organization. Wristbands will be issued to the point of contact the week prior to the show.
SET UP and TAKE DOWN
Vendors are responsible for setting up and removing all items from their assigned space. This includes trailers, booths, tables, trash, etc. SLVFD has a dumpster at the firehouse where vendors can deposit their trash after the event. Vendors that fail to clean their area upon leaving will be not be allowed to return for the remainder of the series and will be replaced with another vendor. It is preferred that items be set up one day prior to the concert. If this is not possible, the group may set up the day of the event. If vehicles need to enter the concert area to be unloaded, they must be removed from the concert area at least 2 hours prior to the time the gates open (Example: If gates open at 5pm, Show starts at 7 pm, vendors must be set up and all vehicles removed by 3 pm.) NO EARLY TEARDOWNS. Vehicles will not be permitted to reenter or exit the concert grounds until the grounds and gates have cleared of patrons.
ADVERTISING
Vendors will only be allowed to advertise for own their organization. No advertising for any other groups unless they are an approved paying sponsors for the SLVFD concert series.
VENDOR FEES
Businesses participating in sales will be charged a fee of $600 for the rental of the 12’ x 12’ space. This fee covers the entire concert season. If selected, the fee will be due within five (5) days of notification of acceptance of application. Fees are non-refundable once the application has been accepted by SLVFD.
INSURANCE/HEALTH DEPARTMENT REQUIREMENTS
Vendors must be covered by their own insurance policy while participating in the event. Once vendors have been notified that they have been selected, vendors must provide SLVFD proof of insurance by providing a Certificate of Insurance listing St. Leonard Volunteer Fire and Rescue as the Certificate Holder and additional insured. Certificate must be provided to SLVFD within 10 days of notification. All vendors must have a Food Facility permit and must meet the Calvert County Health Department requirements, which can be found on their website (www.calverthealth.org). Click on the Community Service tab, Environmental Health Services and then Food Services.
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